Outlook for Mac


1. Open your calendar in Outlook, put the meeting on your calendar, give it a name, then double-click on it to open it (you may wish to enter a description at this point for your other invitees to see).


2. Click on the Invite button, enter "DET CMW" and wait for the pulldown menu to appear. Click on the meeting room you'd like to book.


3. Using the Scheduling Assistant, choose an available time slot that works best for you. If that room hasn't any, try again on a different day, or delete the chosen room and  try another room altogether.

As you can see from the picture above, the 3PM time slot on the 9th for Aretha Franklin is available. As it should be, because it's on a Saturday...


4. Once you've chosen your meeting room, add your other invitees to the meeting, and click Send. Within moments, you'll receive an email stating that your meeting has been accepted by the conference room you booked. If you are declined, this means your time slot was not available: open your meeting, and try again with a different time/room.


Outlook for Windows


1. Open your calendar in Outlook, put the meeting on your calendar, give it a name, then double-click on it to open it (you may wish to enter a description at this point for your other invitees to see).


2. Click on the Invite button, and then press the To... button to the left of the top field to open the address book.


3. Type in CR: DET CMW to see the Commonwealth // McCann rooms


3. Using the Scheduling Assistant, choose an available time slot that works best for you. If that room hasn't any, try again on a different day, or delete the chosen room and  try another room altogether. The scheduling assistant will show up in the bottom right, in the menu like this:

As you can see from the picture above, the 8AM time slot on the 11th for Aretha Franklin is available. On Windows, if you select a weekend date, it will not show any times.


4. Once you've chosen your meeting room, add your other invitees to the meeting, and click Send. Within moments, you'll receive an email stating that your meeting has been accepted by the conference room you booked. If you are declined, this means your time slot was not available: open your meeting, and try again with a different time/room.


Apple Mail


1. Create your event in Calendar, and double-click on it to modify it.


2. Open Contacts, and do a search for DET CMW.


3. Back in Calendar, click the Add Invitees… link in your meeting details, and drag in the conference room you'd like to book. 



4. Click the Available Meeting Times… link to verify the availability of the room, and adjust accordingly.


5. Add in your other invitees and modify any other details you'd like. Click Send, and you're done! 


If you decide to change your meeting time or location, simply update the event in Outlook itself, and all of your invitees—including the conference room itself—will be updated automatically.