Important: the consistent appearance of your signature with the rest of the agency is paramount. Please ensure that your signature matches the following diagram as closely as possible:
The first step is to download the Email Signature Template document (download located at the bottom of this page), which you will open up in Microsoft Word. You'll need to edit the template to include your information: your name, job title, desk phone number "p", and mobile phone number, "m." If you were not issued a desk phone number, you can remove that section; the same applies if you do not wish to include your mobile number in your signature. When you've got the signature edited with your info, select the whole thing and copy it. Once you have copied your signature, toggle over to Outlook (or Apple Mail) and follow the appropriate instructions below!
Microsoft Outlook 2016 (Mac)
1. From the Outlook menu (next to the Apple menu), choose Preferences, then Signatures in the preferences window.
2. Click the + button to create a new signature, and give it a meaningful name (such as "Commonwealth").
3. Delete the pre-filled information in your new signature, then paste in your signature.
4. You should see a clipboard icon in the lower right corner of the section that you pasted. Click this and select "Keep Source Formatting".
5. At the bottom of the window, under Choose Default Signatures, select your signature from the drop down menu for New Messages and Replies/forwards.
Microsoft Outlook (Windows)
1. Open Microsoft Outlook 2010. From the File menu, choose Options, then Mail.
2. Next, click the Signatures… button to the right of "Create or modify signatures for messages."
3. Click the New button, give your new signature a meaningful name (such as "Commonwealth"), and click OK.
4. Paste your signature into the "Edit signature" section.
5. In the "Choose default signature" section, be sure to select your new signature in the "New messages" and "Replies/forwards" drop-down menus, then click the OK button, then the OK button in the Options window.
1. From the Mail menu (next to the Apple menu), choose Preferences, then Signatures in the Preferences window.
2. Select your Commonwealth account (may be labeled "Exchange"), and click the + button to create a new signature. You can rename the signature if you like (I have renamed mine "Commonwealth").
3. Delete the pre-filled information in your new signature, then paste in your copied signature.
*You may see a box with a question mark where the logo image appears when you paste your signature.
This is ok, the logo will appear when you send emails.
4. Finally, select your Exchange account in the list to the left, and select your new signature from the "Choose Signature" drop-down to ensure its inclusion in all newly-authored emails for your Commonwealth account.
Any questions/issues please email firstname.lastname@example.org.